Q. WHAT IS ON-LINE JOB PORTAL?
Introduction to Portal:-
Portals can link to information sources beyond the corporate firewalls, including internet news feeds, real time events (like stock quotes), calendars, jobs, news announcements & online discussion groups.
A portal is a destination site for users of a particular class. A portal is any site with a large number of visitors on which the primary focus was not to sell products. Many large portals are becoming full service e-commerce sites & many e-commerce sites are attempting to position themselves as portals.
Most individual see the portal as a non-commercial internet site, providing information or entertainment for them during their visit. The web users are smart & so they migrate to sites that can offer a more complex & relevant experience for them.
Meaning of Job Portal:-
Job portal is a major visiting centre for Internet users for seeking & finding out the jobs available for them.
Job portal is a single, web based interface to content data, aggregated & customized, based on the user’s profile, subscription & access. User can be internal & external.
E.g. Customers, Students, Partners, Employees, Suppliers, etc.
Features of Job Portal:-
1.Organize content by building a corporate topic hierarchy.
2.Create search capability by buying a high end search server & building a corporate on-line wide search site.
3.Create personal views for users by discerning user preferences & logging them into the directory.
4.Delivery dynamic content by buying software & building dynamic personal pages.
Case-study: - Monster.com
Monster launched in 1994 as the 454th website in the world. Monster was a true early entrant in the commercial world of the internet. The sites traffic more than 14 million unique visitors in June, 2002, puts it among the top 30 most visited sites & translates into a reach of 13.5% of all U.S. internal users.
By the first quarter of 2002, monster had 16.5 million resumes on file & more than 8,00,000 job listings. These provided a clear message of what monster could deliver good jobs, challenging careers & rapid advancement.
Monster is a good example of an on-line company that has succeeded by naming itself in both on-line & off-line environments. Monster offers employment services to job seekers & employers. For job seekers, monster aims to serve as a
“Lifelong Career Network”, offering not only job & resume postings but also chats, message boards & expert advice on career management.
For employers, monster provides value added solutions such as resume-skills, screening, resume routine, real time recruiting & resume updating, in addition to access to its database of more than 21 million job seekers.
Monster gets its early success because of its ability to go on-line through its advertising & in association with monster logo and a slogan “ALL THE HOTTEST JOBS AT ALL THE HOTTEST COMPANIES”.
The job posted on monster cover a wide range of industries and all levels of experience. Monster formed an alliance with MSN & a $ 100 million four year agreement with AOL to be the on-line service provider’s exclusive career information provider.
Monsters job portal or web site is performed there activities and actions in a number of areas including:
A. Customer focus
B. Specialization by entry level positions
C. Privacy screens
D. Privacy policies, etc.
S.S.RASAM
Custom Search
Sunday, September 28, 2008
KDMC - Report
ACCOUNTS DEPARTMENT
1.1 Introduction to KDMC
1.2 Current system used in KDMC
Single Entry System
1.3 Double Entry System
1.4 Which Accounting System is Easy to handle for Staff
1.5 Difference Between Single Entry & Double Entry System
1.6 KDNET Accounts
1.7 Up gradation of Accounting System with the Double Entry System
1.8 Awards
INTRODUCTION TO KDMC:-
[Corporation with 10, 47,297 Lacs Population (As per 2001 Census) and 67.65 Sq.Kms. areas.]
One of the aims of E-governance projects in India (also in Maharashatra) is to offer improved delivery of public services. Provision of improved services to citizens is considered as major criteria for measuring development of country. Use of ICT in public sector for automation of services to citizens has assigned priority in ICT policy at National level.
Municipalities ICT projects are undertaken by number of corporations with the objective of enhancing their capacity to deliver services and minimize public grievances with improved living conditions.
Shri. Mesh Chandra Sarong , IAS , Principal Secretary to Chief Minister of Maharashatra was approached by the researcher for guidance on selection of study projects . He short listed KDMC as most important project. In his opinion, KDMC has excellent and best among corporation’s computerization projects in India. Government of Maharashatra has decided to replicate this application at all corporations in Maharashatra for Citizens benefits. Hence, such a study was welcome by him. He requested Mr. R D Shinde, commissioner, KDMC for permitting the study to be undertaken and to share project information. Accordingly study was planned.
CURRENT SYSTEN USED IN KDMC
(SINGLE ENTRY SYSTEM):-
Most businesses maintain a record of all transactions based on the double-entry bookkeeping system. However, many small, simple businesses maintain only a single-entry system that records the "bare-essentials." In some cases only records of cash, accounts receivable, accounts payable and taxes paid may be maintained. Records of assets, inventory, expenses, revenues and other elements usually considered essential in an accounting system may not be kept, except in memorandum form.
Single-entry systems are usually inadequate except where operations are especially simple and the volume of activity is low.
This type of accounting system with additional information can typically be compiled into an income statement and balance sheet by a professional accountant.
ADVANTEGES:-
Single-entry systems are used in the interest of simplicity.
They are usually less expensive to maintain than double-entry systems because they do not require the services of a trained person.
DISADVANTAGES:-
Data may not be available to management for effectively planning and controlling the business.
Lack of systematic and precise bookkeeping may lead to inefficient administration and reduced control over the affairs of the business.
Single-entry records do not provide a check against clerical error, as does a double-entry system. This is one of the most serious defects of single-entry systems.
Single-entry records seldom make provision for recording all transactions. In addition, many internal transactions, such as adjusting entries are often not recorded.
Because no accounts are provided for many of the items appearing in both the Income Statement and Balance Sheet, omission of important data is possible.
In the absence of detailed records of all assets, tax administration of those assets may occur.
Theft and other losses are less likely to be detected.
DOUBLE ENTRY SYSTEM
OBJECTIVES:-
Briefing the participants on elements of financial statements.
Outline the Balance sheet equation.
Explain to the participants the basics of double entry accounting systems.
IMPORTANT TERMS:-
1. Assets
2. Liabilities
3. Double entry accounting systems
4. Capital
5. Income
6. Expenses
DOUBLE ENTRY ACCOUNTING SYSTEMS:-
This is an important concept in accounting which states that every accounting transaction should always be recognized in two accounts, in one as a debit and another credit. It would have been very difficult to check the arithmetical accuracy of transactions recorded in financial statements if there was no double entry accounting system.
ELEMENTS OF FINANCIAL STATEMENTS:-
Before looking at double entry accounting we should first consider those items which make up the financial statement.
ASSETS:-
According to IASB Conceptual framework, an asset is defined as resources controlled by the corporation as a result of past events and from which economic benefits are expected to flow to the corporation. In simple terms an asset is defined as something valuable owned by the corporation.
LIABILITIES:-
According to IASB liabilities are defined as “entity’s obligation to transfer economic benefits to another corporation or individual as a result of past transactions or events”. Thus liabilities are amounts which the entity owes other businesses or individuals.
CAPITAL:-
Represents amount which the owners have invested in the business. Capital will always equal to assets less the liabilities. Remember amount of the resources supplied by the owner are called capital while resources that are then in business are called assets.
INCOME:-
Income is a broad term but covers all transactions which will result in gross inflow of benefits to the enterprise. Income is subdivided into revenues and gains. Revenue is the gross inflow in economic benefits in ordinary activities of an enterprise like sales, dividends ,interest, royalties or rent while gains represents other items that meet the definition of income and may, or may not arise in the ordinary course of an enterprise.
EXPENSES:-
Expenses are gross outflow of economic benefits arising in ordinary course of business. Expenses are incurred in order generate revenue for the enterprise. Any expense to acquire a new asset or enhance the capacity of an existing asset is called capital expenditure and should be included as part of the value of such asset.
WHICH ACCOUNTING SYSTEM IS EASY TO HANDLE FOR STAFF:-
For any organization accounting system which they are using plays a very important role. Because, the accounting system is used by their staff and officials. Hence, the particular accounting system is recommended which is easy to handle for staff.
In case of KDMC, the accounting system used by them is the Single Entry System. From last many years they are continuously using the above system. Hence, the staff and officials are used to it. Hence, it is most important for KDMC is to continue with the above system.
Now, KDMC is switching after the new accounting system i.e. Double Entry System. It is also a most important type of accounting system because it gives the full disclosure of the corporations’ financial condition. But it is very difficult for the staff and officials to use to it. For that they have to make adjustment for their staff and officials that they passed the entries in single entry system and it is automatically passed into the double entry system.
DIFFERENCE BETWEEN SINGLE ENTRY AND DOUBLE ENTRY SYSTEM:-
SR. NO. SINGLE ENTRY SYSTEM DOUBLE ENTRY SYSTEM
1 It is used in the interest of the simplicity. It is very complicated in nature to understand.
2 It is less expensive because it is not required the services of trained persons. It is expensive because it requires the services of trained persons.
3 Information is not available for management for planning & controlling. Information is available for management for planning & controlling.
4 It is less systematic & precise for effective administration. It is systematic & precise for effective administration.
5 Its records do not provide a check against clerical error. Its records provide a check against clerical error.
6 Here omission of important data is possible. Here omission of important data is not possible.
7 In the absence of detailed records of all assets, tax admin. of those assets may occur. In the presence of detailed records of all assets, tax admin. of those assets may not occur.
8 Theft and other losses are less likely to be detected. Theft and other losses are likely to be prevented.
E-GOVERNANCE @ KDMC
Complaints & Redressal System.
Water Department.
Property Tax Department.
Birth & Death System.
City Engineer Department.
Food Department.
Market Department.
Town Planning Department.
Accounts Department.
Legal Department.
Health Scheme Monitoring System.
User & Workflow Management System.
Web Portal ( www.kdmc.gov.in )
ACCOUNTS DEPARTMENT
Chief Account Officer
[G.K.Naik]
Deputy Chief Account Officer
[S.N.Bhavsar]
Accountant
[Y.B.Bhendigire]
Cashier
[Arun Bhalerao]
Computer Operator/ Typist
[19]
Peon
KDNET ACCOUNTS:-
Demo Structure
Masters
Processes
Reports, Operational & MIS
Configurable Parameters Localization
MASTERS:-
1. Financial Year Definition :-
Contains financial year details like financial from and to dates, which is to be selected before executing any program option from Menu. Also, year closure flag helps in avoiding changes to be made for the closed financial year data. Provisional closing helps in keeping two financial years open for the transactions. Current logged in financial year helps in selection of date range in majority of Reports and validating various Transactions dates.
2. Account Head Definition :-
Classification of all account/ budget heads is defined here. Generated Head Account itself contains the basic classification like Budget (i.e. Revenue, Capital, and Suspense) Head Type (Income, Expenditure) major/sub head reference.
3. Budget Head Provision :
Contains the budget provisions for all the expenditure account heads. This information is used for controlling and monitoring purposes. It gives other information as additional/ revised budget provision or transfer of provisions from one budget head to another. In addition account head-wise current balance provision is maintained.
4. Projected Revenue :-
Contains the budgeted revenue defined by the corporation and targeted revenue defined by department, for the revenue account heads. This information is used for monitoring purposes. In addition, account head-wise current collected revenue is maintained.
5. Bank Master :-
Contains the details of banks and of its corresponding account information. In addition, opening and closing balance of each account is maintained for every financial year. This information is used in cash book and bank balances related reports.
6. Receipt Category Definition :-
All different types and categories of receipt are defined here like miscellaneous, water bills, property tax bills with its related department.
7. Collection Center Definition :-
Contains details of the collection centers for different locations of the corporation. The responsible cashier for the center and scheduler of various counters of center is also defined. This information is used in various types of receipts.
8. Counter Definition :-
Contains details of counters for collection center. This information is used in various types of receipts.
9. Counter Scheduling :-
Contains the schedules of the users for each counter. This information is used in receipts.
10. Deposit Head Definition:-
All types of income deposits heads like security deposits, etc. are defined with its corresponding expenditure heads. This information is used in receipts when the deposit is required and in payment voucher when the deposit is returned. Using this, deposit register is generated.
11. Account Head Grouping:-
Contains the grouping of Account Heads in 3 parts. Lets takes an example, define major group as Pay heads and different types of pay heads like ‘ Pay and Allowances’, ‘Daily Wages’, ‘Overtime Allowances’, etc. as sub groups. There may be various account heads of ‘Pay and Allowances’ for different department can be defined in detail groups. This information is used in MIS reports.
PROCESSES:-
1. Receipt Interface :-
Various departmental receipts can be integrated with this interface form depending on the department and the type of service using the ‘Detail’ button department specific report forms can be invoked. After posting the data in its department specific receipt the effected account heads are displayed here with the additional information of amounts.
2. Receipts :-
Different types/ categories of receipts can be centered here without any further references and directly posting different charges to its account heads. Automatically the customer’s bank masters generated if the entered bank code in collection modes does not exist in the master. Here, the receipt no. generated is year-wise and department-wise. In addition collection centre and counter-wise daily receipt no. is generated. Online posting is done in cash book as well as gets reflected in all collection in related reports.
3. Deposit slips for cash collections :-
Daily collected cash will be deposited to different bank accounts along with its denominations details, through this entry. Automatically bank balance will be updated by the system.
4. Deposit slips for cheques/ dd/ pay order collections :-
Daily collected cheques/ dd/ pay order will be deposited to different bank accounts with its cheque details through it’s this entry. Depending on the clearing zones, automatically the cheques get loaded and are allowed to be selected for deposits. Maximum 25 cheques will be loaded for every new deposit slip because of printing constraint, only when bank clears the cheques, automatically bank balances will be updated by the system.
5. Dishonor of Cheque :-
When the bank intimates for the cheque dishonour, user has to just mark the cheques, which are dishonoured and automatically an adjustment payment voucher is generated affecting the suspense expenditure head of dishonour. This heads gets written off when the remittance of the same is made.
6. Remittance of dishonoured cheque :-
Receipt has got a specific category as “Remittance of Cheque” category. By selecting this category it accepts the cheque details which had dishonoured and thus writes-off the suspense expenditure head of dishonour by posting it to suspense income head of dishonour. While remittance only cash mode of collection will be allowed.
7. Bill Entry :-
After passing of bills from various departments, finally it is recorded in accounts department for payments. Various different types of bill can be booked (works, supply, etc.) while entering account heads for booking liability it’s amount is checked against the balance provision and restricts if not available. In addition, different deductions to be made like security deposit, tds, etc. can be entered.
8. Payment Voucher :-
Different types of vouchers can be entered like works, supply and deposit, refund, transfer, miscellaneous, adjustment, etc. based on bills or without bills. It accepts account heads, amount, various deductions, and payment details for the net amount. In addition, automatically receipt is generated for the deductions.
It also contains details of account heads with its provision details and bill balances.
REPORTS, OPERATIONAL & MIS
OPERATIONAL REPORTS
SR NO. OPERATIONAL REPORTS PARTICULARS
1. List of account heads List of account heads in inverted tree structure.
2. Receipt Contains miscellaneous receipt with details such as payers detail, payment mode, payment details, paid amount, etc.
3. Bank Balances Report Displays the bank balances as on current date
4. Cheque Register Displays all the payment cheques
5. Bank account-wise cash book balance statement Displays all the payments
6. Cash Book :-
Receipts,
Payments
Displays the income and expenditure for the period specified
7. Daily collection report Word-wise, department-wise, date-wise daily collection report
8. Deposit slip printing :- cash, cheque Cash and cheque deposit slip printing
9. BRS Bank account-wise BRS
10. Classification Report Monthly classification register for expenditure and income heads having date-wise totals.
11. Collection and counter-wise summary report Collection center and counter-wise periodical collection summary report
12. Counter-wise and receipt category-wise summary Counter-wise receipt category-wise periodical collection summary report
13. Date-wise, counter-wise summary of receipts reports Periodical counter-wise collection summary report
14. Head-wise mode of payment report Account head-wise, mode of payment-wise periodical collection report
15. Mode of payment-wise receipt details report Mode of payment-wise periodical collection report
16. Daily cheque drawn statement Vendor-wise daily cheque drawn statement
17. Bank balance report Bank-wise, account-wise, opening and closing balance report
18. List of dishonoured cheques (TXT) List of dishonoured cheques which are not yet remitted.
MIS REPORTS
SR NO. MIS REPORTS PARTICULARS
1. Expenditure statement report Yearly account head-wise expenditure statement
2. Income statement report Yearly account head-wise income statement
3. Location-wise income statement Income statement for ward offices and head offices
4. Account group-wise summary report Account group-wise summary report which clubs various account heads defined under specific group
CONFIGURABLE PARAMETERS FOR LOCALIZATION
SYSTEM PARAMETERS
SR NO. PARAMETERS PARTICULARS
1. Account head budget To specify the budget of account head
2. Bank account types Type of bank account [current/ fixed, etc.]
3. Vendor type To store the vendor types [vendor/ contractor]
4. Voucher type
5. Clearing zone To store different clearing zones [local/ outside clearing]
6. Revised budget provision type To store different provision types [additional/ adjustment]
7. Denominations To store different denominations of notes for cash deposit slips
8. Dishonour suspense head for expenditure For automatically generating adjustment payment voucher for dishonoured cheque, the default expenditure suspense account head is defined here
9. Dishonour suspense head for income For remittance of dishonoured cheque the default income suspense account head is defined here
10. Accounts bill type Different types of bills like works, supply, etc. are defined here
UPGRADATION OF ACCOUNTING SYSTEM WITH THE DOUBLE ENTRY SYSTEM:-
The present day single entry accounting system of the municipal bodies must be changed as it suffers from various drawbacks and is an outdated, unscientific system of recording accounting transactions. Double entry accounting not only overcomes the shortcomings of the single entry accounting system, but also allows systematic accounting of all aspects of an entity.
Conversion of municipal accounting system from single entry to double entry should be undertaken immediately as an intermediate step even if the basis of accounting is not changed from cash to accrual. This is because if ULB has maintained its accounts perfectly on double entry accounting system then at the end of the year a qualified accounting professional (chartered accountant) can help ULB to pass various finalization entries to construct a perfect annual balance sheet acceptable to authorities. Of-course this not to advocate that ULB should not go for accrual based accounting; this is to impress the criticality of double entry accounting system.
E-GOVERNANCE AWARDS:-
2003 :- Recognition Award from Department of
Administration Reforms
[Government of India in the category
of Exemplary E-Governance Initiatives]
2004 :- SKOCH Challenger Award
2004 :- Finalist for CAPAM International
Innovation Award [At Singapore]
2005 :- Intelligent Enterprise Award by Indian
Express Group
2006:- Champion CIO Award by Cyber Media
India Online Ltd.
2007 :- Gold Icon Award by Department of
Administration Reforms [Government
of India]
CONCLUSION:-
KALYAN DOMBIVLI MUNICIPAL CORPORATION will have to adopt improved accounting and financial reporting systems if they wish to cope with changing world. Looking to their peculiar characteristics, existing accounting and financial reporting systems and their modernization requirement, a framework of modern municipal financial accounting and reporting system has been outlined in this part. As we know some municipal bodies have gone for accounting and financial accounting system reforms in past decade or so.
In next part an attempt is made to document and analyze these efforts in the light of the frameworks discussed in this part.
1.1 Introduction to KDMC
1.2 Current system used in KDMC
Single Entry System
1.3 Double Entry System
1.4 Which Accounting System is Easy to handle for Staff
1.5 Difference Between Single Entry & Double Entry System
1.6 KDNET Accounts
1.7 Up gradation of Accounting System with the Double Entry System
1.8 Awards
INTRODUCTION TO KDMC:-
[Corporation with 10, 47,297 Lacs Population (As per 2001 Census) and 67.65 Sq.Kms. areas.]
One of the aims of E-governance projects in India (also in Maharashatra) is to offer improved delivery of public services. Provision of improved services to citizens is considered as major criteria for measuring development of country. Use of ICT in public sector for automation of services to citizens has assigned priority in ICT policy at National level.
Municipalities ICT projects are undertaken by number of corporations with the objective of enhancing their capacity to deliver services and minimize public grievances with improved living conditions.
Shri. Mesh Chandra Sarong , IAS , Principal Secretary to Chief Minister of Maharashatra was approached by the researcher for guidance on selection of study projects . He short listed KDMC as most important project. In his opinion, KDMC has excellent and best among corporation’s computerization projects in India. Government of Maharashatra has decided to replicate this application at all corporations in Maharashatra for Citizens benefits. Hence, such a study was welcome by him. He requested Mr. R D Shinde, commissioner, KDMC for permitting the study to be undertaken and to share project information. Accordingly study was planned.
CURRENT SYSTEN USED IN KDMC
(SINGLE ENTRY SYSTEM):-
Most businesses maintain a record of all transactions based on the double-entry bookkeeping system. However, many small, simple businesses maintain only a single-entry system that records the "bare-essentials." In some cases only records of cash, accounts receivable, accounts payable and taxes paid may be maintained. Records of assets, inventory, expenses, revenues and other elements usually considered essential in an accounting system may not be kept, except in memorandum form.
Single-entry systems are usually inadequate except where operations are especially simple and the volume of activity is low.
This type of accounting system with additional information can typically be compiled into an income statement and balance sheet by a professional accountant.
ADVANTEGES:-
Single-entry systems are used in the interest of simplicity.
They are usually less expensive to maintain than double-entry systems because they do not require the services of a trained person.
DISADVANTAGES:-
Data may not be available to management for effectively planning and controlling the business.
Lack of systematic and precise bookkeeping may lead to inefficient administration and reduced control over the affairs of the business.
Single-entry records do not provide a check against clerical error, as does a double-entry system. This is one of the most serious defects of single-entry systems.
Single-entry records seldom make provision for recording all transactions. In addition, many internal transactions, such as adjusting entries are often not recorded.
Because no accounts are provided for many of the items appearing in both the Income Statement and Balance Sheet, omission of important data is possible.
In the absence of detailed records of all assets, tax administration of those assets may occur.
Theft and other losses are less likely to be detected.
DOUBLE ENTRY SYSTEM
OBJECTIVES:-
Briefing the participants on elements of financial statements.
Outline the Balance sheet equation.
Explain to the participants the basics of double entry accounting systems.
IMPORTANT TERMS:-
1. Assets
2. Liabilities
3. Double entry accounting systems
4. Capital
5. Income
6. Expenses
DOUBLE ENTRY ACCOUNTING SYSTEMS:-
This is an important concept in accounting which states that every accounting transaction should always be recognized in two accounts, in one as a debit and another credit. It would have been very difficult to check the arithmetical accuracy of transactions recorded in financial statements if there was no double entry accounting system.
ELEMENTS OF FINANCIAL STATEMENTS:-
Before looking at double entry accounting we should first consider those items which make up the financial statement.
ASSETS:-
According to IASB Conceptual framework, an asset is defined as resources controlled by the corporation as a result of past events and from which economic benefits are expected to flow to the corporation. In simple terms an asset is defined as something valuable owned by the corporation.
LIABILITIES:-
According to IASB liabilities are defined as “entity’s obligation to transfer economic benefits to another corporation or individual as a result of past transactions or events”. Thus liabilities are amounts which the entity owes other businesses or individuals.
CAPITAL:-
Represents amount which the owners have invested in the business. Capital will always equal to assets less the liabilities. Remember amount of the resources supplied by the owner are called capital while resources that are then in business are called assets.
INCOME:-
Income is a broad term but covers all transactions which will result in gross inflow of benefits to the enterprise. Income is subdivided into revenues and gains. Revenue is the gross inflow in economic benefits in ordinary activities of an enterprise like sales, dividends ,interest, royalties or rent while gains represents other items that meet the definition of income and may, or may not arise in the ordinary course of an enterprise.
EXPENSES:-
Expenses are gross outflow of economic benefits arising in ordinary course of business. Expenses are incurred in order generate revenue for the enterprise. Any expense to acquire a new asset or enhance the capacity of an existing asset is called capital expenditure and should be included as part of the value of such asset.
WHICH ACCOUNTING SYSTEM IS EASY TO HANDLE FOR STAFF:-
For any organization accounting system which they are using plays a very important role. Because, the accounting system is used by their staff and officials. Hence, the particular accounting system is recommended which is easy to handle for staff.
In case of KDMC, the accounting system used by them is the Single Entry System. From last many years they are continuously using the above system. Hence, the staff and officials are used to it. Hence, it is most important for KDMC is to continue with the above system.
Now, KDMC is switching after the new accounting system i.e. Double Entry System. It is also a most important type of accounting system because it gives the full disclosure of the corporations’ financial condition. But it is very difficult for the staff and officials to use to it. For that they have to make adjustment for their staff and officials that they passed the entries in single entry system and it is automatically passed into the double entry system.
DIFFERENCE BETWEEN SINGLE ENTRY AND DOUBLE ENTRY SYSTEM:-
SR. NO. SINGLE ENTRY SYSTEM DOUBLE ENTRY SYSTEM
1 It is used in the interest of the simplicity. It is very complicated in nature to understand.
2 It is less expensive because it is not required the services of trained persons. It is expensive because it requires the services of trained persons.
3 Information is not available for management for planning & controlling. Information is available for management for planning & controlling.
4 It is less systematic & precise for effective administration. It is systematic & precise for effective administration.
5 Its records do not provide a check against clerical error. Its records provide a check against clerical error.
6 Here omission of important data is possible. Here omission of important data is not possible.
7 In the absence of detailed records of all assets, tax admin. of those assets may occur. In the presence of detailed records of all assets, tax admin. of those assets may not occur.
8 Theft and other losses are less likely to be detected. Theft and other losses are likely to be prevented.
E-GOVERNANCE @ KDMC
Complaints & Redressal System.
Water Department.
Property Tax Department.
Birth & Death System.
City Engineer Department.
Food Department.
Market Department.
Town Planning Department.
Accounts Department.
Legal Department.
Health Scheme Monitoring System.
User & Workflow Management System.
Web Portal ( www.kdmc.gov.in )
ACCOUNTS DEPARTMENT
Chief Account Officer
[G.K.Naik]
Deputy Chief Account Officer
[S.N.Bhavsar]
Accountant
[Y.B.Bhendigire]
Cashier
[Arun Bhalerao]
Computer Operator/ Typist
[19]
Peon
KDNET ACCOUNTS:-
Demo Structure
Masters
Processes
Reports, Operational & MIS
Configurable Parameters Localization
MASTERS:-
1. Financial Year Definition :-
Contains financial year details like financial from and to dates, which is to be selected before executing any program option from Menu. Also, year closure flag helps in avoiding changes to be made for the closed financial year data. Provisional closing helps in keeping two financial years open for the transactions. Current logged in financial year helps in selection of date range in majority of Reports and validating various Transactions dates.
2. Account Head Definition :-
Classification of all account/ budget heads is defined here. Generated Head Account itself contains the basic classification like Budget (i.e. Revenue, Capital, and Suspense) Head Type (Income, Expenditure) major/sub head reference.
3. Budget Head Provision :
Contains the budget provisions for all the expenditure account heads. This information is used for controlling and monitoring purposes. It gives other information as additional/ revised budget provision or transfer of provisions from one budget head to another. In addition account head-wise current balance provision is maintained.
4. Projected Revenue :-
Contains the budgeted revenue defined by the corporation and targeted revenue defined by department, for the revenue account heads. This information is used for monitoring purposes. In addition, account head-wise current collected revenue is maintained.
5. Bank Master :-
Contains the details of banks and of its corresponding account information. In addition, opening and closing balance of each account is maintained for every financial year. This information is used in cash book and bank balances related reports.
6. Receipt Category Definition :-
All different types and categories of receipt are defined here like miscellaneous, water bills, property tax bills with its related department.
7. Collection Center Definition :-
Contains details of the collection centers for different locations of the corporation. The responsible cashier for the center and scheduler of various counters of center is also defined. This information is used in various types of receipts.
8. Counter Definition :-
Contains details of counters for collection center. This information is used in various types of receipts.
9. Counter Scheduling :-
Contains the schedules of the users for each counter. This information is used in receipts.
10. Deposit Head Definition:-
All types of income deposits heads like security deposits, etc. are defined with its corresponding expenditure heads. This information is used in receipts when the deposit is required and in payment voucher when the deposit is returned. Using this, deposit register is generated.
11. Account Head Grouping:-
Contains the grouping of Account Heads in 3 parts. Lets takes an example, define major group as Pay heads and different types of pay heads like ‘ Pay and Allowances’, ‘Daily Wages’, ‘Overtime Allowances’, etc. as sub groups. There may be various account heads of ‘Pay and Allowances’ for different department can be defined in detail groups. This information is used in MIS reports.
PROCESSES:-
1. Receipt Interface :-
Various departmental receipts can be integrated with this interface form depending on the department and the type of service using the ‘Detail’ button department specific report forms can be invoked. After posting the data in its department specific receipt the effected account heads are displayed here with the additional information of amounts.
2. Receipts :-
Different types/ categories of receipts can be centered here without any further references and directly posting different charges to its account heads. Automatically the customer’s bank masters generated if the entered bank code in collection modes does not exist in the master. Here, the receipt no. generated is year-wise and department-wise. In addition collection centre and counter-wise daily receipt no. is generated. Online posting is done in cash book as well as gets reflected in all collection in related reports.
3. Deposit slips for cash collections :-
Daily collected cash will be deposited to different bank accounts along with its denominations details, through this entry. Automatically bank balance will be updated by the system.
4. Deposit slips for cheques/ dd/ pay order collections :-
Daily collected cheques/ dd/ pay order will be deposited to different bank accounts with its cheque details through it’s this entry. Depending on the clearing zones, automatically the cheques get loaded and are allowed to be selected for deposits. Maximum 25 cheques will be loaded for every new deposit slip because of printing constraint, only when bank clears the cheques, automatically bank balances will be updated by the system.
5. Dishonor of Cheque :-
When the bank intimates for the cheque dishonour, user has to just mark the cheques, which are dishonoured and automatically an adjustment payment voucher is generated affecting the suspense expenditure head of dishonour. This heads gets written off when the remittance of the same is made.
6. Remittance of dishonoured cheque :-
Receipt has got a specific category as “Remittance of Cheque” category. By selecting this category it accepts the cheque details which had dishonoured and thus writes-off the suspense expenditure head of dishonour by posting it to suspense income head of dishonour. While remittance only cash mode of collection will be allowed.
7. Bill Entry :-
After passing of bills from various departments, finally it is recorded in accounts department for payments. Various different types of bill can be booked (works, supply, etc.) while entering account heads for booking liability it’s amount is checked against the balance provision and restricts if not available. In addition, different deductions to be made like security deposit, tds, etc. can be entered.
8. Payment Voucher :-
Different types of vouchers can be entered like works, supply and deposit, refund, transfer, miscellaneous, adjustment, etc. based on bills or without bills. It accepts account heads, amount, various deductions, and payment details for the net amount. In addition, automatically receipt is generated for the deductions.
It also contains details of account heads with its provision details and bill balances.
REPORTS, OPERATIONAL & MIS
OPERATIONAL REPORTS
SR NO. OPERATIONAL REPORTS PARTICULARS
1. List of account heads List of account heads in inverted tree structure.
2. Receipt Contains miscellaneous receipt with details such as payers detail, payment mode, payment details, paid amount, etc.
3. Bank Balances Report Displays the bank balances as on current date
4. Cheque Register Displays all the payment cheques
5. Bank account-wise cash book balance statement Displays all the payments
6. Cash Book :-
Receipts,
Payments
Displays the income and expenditure for the period specified
7. Daily collection report Word-wise, department-wise, date-wise daily collection report
8. Deposit slip printing :- cash, cheque Cash and cheque deposit slip printing
9. BRS Bank account-wise BRS
10. Classification Report Monthly classification register for expenditure and income heads having date-wise totals.
11. Collection and counter-wise summary report Collection center and counter-wise periodical collection summary report
12. Counter-wise and receipt category-wise summary Counter-wise receipt category-wise periodical collection summary report
13. Date-wise, counter-wise summary of receipts reports Periodical counter-wise collection summary report
14. Head-wise mode of payment report Account head-wise, mode of payment-wise periodical collection report
15. Mode of payment-wise receipt details report Mode of payment-wise periodical collection report
16. Daily cheque drawn statement Vendor-wise daily cheque drawn statement
17. Bank balance report Bank-wise, account-wise, opening and closing balance report
18. List of dishonoured cheques (TXT) List of dishonoured cheques which are not yet remitted.
MIS REPORTS
SR NO. MIS REPORTS PARTICULARS
1. Expenditure statement report Yearly account head-wise expenditure statement
2. Income statement report Yearly account head-wise income statement
3. Location-wise income statement Income statement for ward offices and head offices
4. Account group-wise summary report Account group-wise summary report which clubs various account heads defined under specific group
CONFIGURABLE PARAMETERS FOR LOCALIZATION
SYSTEM PARAMETERS
SR NO. PARAMETERS PARTICULARS
1. Account head budget To specify the budget of account head
2. Bank account types Type of bank account [current/ fixed, etc.]
3. Vendor type To store the vendor types [vendor/ contractor]
4. Voucher type
5. Clearing zone To store different clearing zones [local/ outside clearing]
6. Revised budget provision type To store different provision types [additional/ adjustment]
7. Denominations To store different denominations of notes for cash deposit slips
8. Dishonour suspense head for expenditure For automatically generating adjustment payment voucher for dishonoured cheque, the default expenditure suspense account head is defined here
9. Dishonour suspense head for income For remittance of dishonoured cheque the default income suspense account head is defined here
10. Accounts bill type Different types of bills like works, supply, etc. are defined here
UPGRADATION OF ACCOUNTING SYSTEM WITH THE DOUBLE ENTRY SYSTEM:-
The present day single entry accounting system of the municipal bodies must be changed as it suffers from various drawbacks and is an outdated, unscientific system of recording accounting transactions. Double entry accounting not only overcomes the shortcomings of the single entry accounting system, but also allows systematic accounting of all aspects of an entity.
Conversion of municipal accounting system from single entry to double entry should be undertaken immediately as an intermediate step even if the basis of accounting is not changed from cash to accrual. This is because if ULB has maintained its accounts perfectly on double entry accounting system then at the end of the year a qualified accounting professional (chartered accountant) can help ULB to pass various finalization entries to construct a perfect annual balance sheet acceptable to authorities. Of-course this not to advocate that ULB should not go for accrual based accounting; this is to impress the criticality of double entry accounting system.
E-GOVERNANCE AWARDS:-
2003 :- Recognition Award from Department of
Administration Reforms
[Government of India in the category
of Exemplary E-Governance Initiatives]
2004 :- SKOCH Challenger Award
2004 :- Finalist for CAPAM International
Innovation Award [At Singapore]
2005 :- Intelligent Enterprise Award by Indian
Express Group
2006:- Champion CIO Award by Cyber Media
India Online Ltd.
2007 :- Gold Icon Award by Department of
Administration Reforms [Government
of India]
CONCLUSION:-
KALYAN DOMBIVLI MUNICIPAL CORPORATION will have to adopt improved accounting and financial reporting systems if they wish to cope with changing world. Looking to their peculiar characteristics, existing accounting and financial reporting systems and their modernization requirement, a framework of modern municipal financial accounting and reporting system has been outlined in this part. As we know some municipal bodies have gone for accounting and financial accounting system reforms in past decade or so.
In next part an attempt is made to document and analyze these efforts in the light of the frameworks discussed in this part.
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